Privacy Notice

Privacy Notice


Effective : [2024-01-30]

General information about the collection of personal data

Green Energy Origin Germany GmbH, C/O PartG mbB, Mainzer LandstraBe 18, 60325 Frankfurt am Main, Germany [A3] ("GEO", "We", "Us" and "Our") takes the protection of your personal data extremely seriously. This Privacy Notice describes how GEO processes and protects the personal data collected and processed via https://geosi.com/ ("Website"). This Privacy Notice consists of a "Summary Notice" (see below at section A.) and a "Detailed Notice" (see below at section B.)

Personal data ("Personal Data") are any information (such as, for example, your form of address (title), your name, your address, your email address, your telephone number, your bank details, your IP address, etc.) relating to an identified or identifiable natural person ("Data Subject"). Your Personal Data are processed by Us only in accordance with the provisions of the Regulation (EU) 2016/679 (EU General Data Protection Regulation, "GDPR") and other provisions of applicable national data protection laws.

Personal Data are processed only after you have given your consent, or if the processing of such data is permitted by statutory provisions. The provisions in this Privacy Notice provide you with information about the nature, scope and purpose of the processing of your Personal Data.

This Privacy Notice relates exclusively to Our Website. In the event that you are directed via links from Our site to third-party websites, please refer to such websites for information about how they handle Personal Data.

Please read this Privacy Notice before using or submitting any Personal Data on the Website.

By accessing and using this Website, you confirm that you have read and that you understand the way We collect, process, use and disclose your Personal Data as described in this Privacy Notice.

 

A. Summary Notice

1.  Scope, data subject and responsible data controller

This Privacy Notice exclusively applies to the collection and processing of Personal Data of users of the Website https://www.geosi.com/privacy.

The responsible data controller for any Personal Data collected and processed in connection with the use of the Website is GEO. Should another controller process Personal Data about how you use this Website, you will be provided with a separate privacy notice.

2. How to contact Us

You can contact Us via post at Green Energy Origin Germany GmbH, C/O PartG mbB, Mainzer LandstraBe 18, 60325 Frankfurt am Main, Germany or at the following email address: GEOWEBSITE@geosi.com

For details, please refer to section B.7.

3. Categories of data We collect and process as well as purposes of the processing and legal bases

Appendix 1 "Personal Data" to this Privacy Notice contains detailed information on (i) the categories of Personal Data We collect from you; (ii) the purposes for which We process these Personal Data; and (iii) the legal bases for the collection and processing of your Personal Data. If processing for another purpose takes place, We will provide you with additional information.

For details, please refer to section B.1.

4.  Recipients and categories of recipients to whom We transfer Personal Data

We share your Personal Data with other entities of the GEO Group. We use internal and third-party service providers to provide services and products on Our behalf and We will share your Personal Data with them for the provision of the services and products. [A6] [A7] We may also share your Personal Data with third parties in the event of a merger, acquisition, sale of assets, joint venture, or any other transaction that results in a change in control or ownership of GEO, in whole or in part; or in the event of a corporate reorganization, bankruptcy, insolvency proceeding, or similar circumstance, if permitted by and done in accordance with applicable law. Within GEO and such recipients any access to your Personal Data in relation to your use of the Website is restricted to those individuals who have a 'need to know' in order to fulfill their job responsibilities.

We share your Personal Data with governmental authorities, courts, external advisors, and similar third parties that are public bodies as required or permitted by applicable law.

We share Personal Data with the recipients only to the extent necessary.

For details, please refer to section B.2.

5. Cross-border data transfers

Some of the recipients of your Personal Data are located or have relevant operations outside of the European Economic Area ("EEA") (namely, China, Turkey and US) . By way of entering into appropriate data transfer agreements or by other adequate means, We have established that all such recipients located outside the EEA will provide an adequate level of protection for the Personal Data and/or that Personal Data will be subject to appropriate safeguards as required under applicable law, and that appropriate technical and organizational security measures are in place to protect Personal Data. Any onward transfer is subject to appropriate onward transfer requirements as required by applicable law.

For details, please refer to section B.3

6. Storage period

Your Personal Data are stored by GEO and/or Our service providers, strictly to the extent necessary for the performance of Our obligations to you respectively the performance of the service providers' obligations to Us and strictly for the time necessary to achieve the purposes for which the Personal Data are processed, in accordance with applicable data protection laws. When GEO and/or Our service providers no longer need to process your Personal Data, the Personal Data will be erased from the systems and/or records and/or steps will be taken to properly anonymize the Personal Data so that you can no longer be identified from the Personal Data unless We and/or Our service providers need to keep your information:

· to comply with legal or regulatory obligations to which GEO and/or Our service providers are subject; and/or

· with regard to a judicial action or proceedings.

For details, please refer to section B.4.

7. Your rights

Under the conditions set out under applicable data protection law (e.g., the GDPR), you may have the following rights: (i) the right of access; (ii) the right to obtain a copy of your Personal Data undergoing processing; (iii) the right to rectification; (iv) the right to erasure ("right to be forgotten"); (v) the right to restriction of processing; (vi) the right to data portability; (vii) the right to object; and (viii) the right to lodge a complaint with the competent data protection supervisory authority. If you have provided your consent to any Personal Data processing activities, you can withdraw this consent at any time. Such a withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.

GEO does not use automated decision-making without human intervention, including profiling, in a way that produces legal effects concerning you or otherwise significantly affects you[A8] [A9] .

For details, please refer to section B.5.

8. Use of cookies and similar technologies on the Website

We use cookies and similar technologies on Our Website. For detailed information please refer to Our Cookie Policy .

9.  Personal Data required to enter into a contract

You only have to provide Personal Data that is marked as mandatory in the respective forms on Our Website. Without such Personal Data, We may not be able to respond to your request, you may not be able to use certain functions of the Website or we may not be able to conclude or execute a contract with you, and may have to terminate it.

Personal Data that are not marked as mandatory in the corresponding forms on our website do not have to be provided.

For details, please refer to section B.6.

10. Changes to the Privacy Notice

This Privacy Notice may require an update from time to time. We reserve the right to change or supplement this Privacy Notice at any time. We will publish the changes on https://www.geosi.com/privacy and/or inform you accordingly (as appropriate and/or required under applicable law).[A10] [A11] 

For details, please refer to section B.8.

 

B.  Detailed Notice

1. Categories of data We collect and process as well as purposes of the processing and legal bases

Information you provide[A12] 

Appendix 1 "Personal Data" to this Privacy Notice contains detailed information on:

·  the categories of Personal Data that you actively provide to Us (e.g., when you send an email to Us);

·  the purposes for which We process these categories of Personal Data; and

·  the legal bases for the collection and processing of your Personal Data (unless otherwise provided, e.g., at the time We collect the data from you).

Information we collect indirectly (cookies)

Subject to your consent where required by law, We and Our third-party service providers may use a variety of technologies that collect and provide information about how the Website is accessed and used. Such information may consist of your internet browser type, operating system, service provider, the webpages you viewed, the time you viewed them and for how long, demographic information about you (such as your age, gender, language, location and interest areas, where available) and what webpages you looked at before viewing the current page, as further described in Appendix 1 "Personal Data". We use this information to get a better idea of how Our users interact with Our Website and then tailor and improve Our website accordingly. Such information generally cannot be linked to you individually, but if we can link it to you then we treat it as your Personal Data in accordance with this Privacy Notice.

Further, We use cookies and similar technologies on Our Website. For detailed information please refer to Our Cookie Policy . By clicking the "ok" button on the GEO Cookie Banner, you are agreeing to Our use of cookies and similar technologies in line with your current cookie setting and in accordance with Our Cookie Policy . If you do not agree to Our use of cookies in this way, you should set your browser settings accordingly. You will always be able to withdraw your consent and change your choice by amending your browser settings in the future. If you disable cookies that We use, this may impact your user experience while on this Website.

Please note that We process your Personal Data for other purposes only if:

·  We are obligated to do so on the basis of legal requirements (e.g., transfer to courts or criminal prosecution authorities);

·  if you have consented to the respective processing; or

·  if the processing is otherwise lawful under applicable law.

If processing for another purpose takes place We will provide you with additional information.

2. Recipients and categories of recipients to whom We transfer Personal Data

GEO will transfer your Personal Data for the respective purposes and limited to the extent necessary to the recipients and categories of recipients listed below:

(a) Within the GEO Group: We share your Personal Data with other GEO Group entities as follows:

(i) to be able to respond to your questions and enquiries about out products and services, or to provide the services you have requested or execute the purchase or services order and contract with you. Such data transfers are based on Art. 6 (1) (a), (b) or (f) GDPR.

(ii) to analyze customer data and Website user behavior. Such data transfers are based on Art. 6 (1) (a) GDPR.

(iii) to carry out marketing activities at the group level. Such data transfers are based on Art. 6 (1) (a) or (f) GDPR.

A list of such other GEO Group entities is set out as below:

GEO Group Entities
Legal FormRegistered Office AddressCompany Registration Number / VAT number
Green Energy Origin Czech s.r.o.LLCPobřežní 394/12, Karlín, 186 00 Praha 8195 94 984
Green Energy Origin Delaware LLCLLC850 New Burton Road,Suite 20127379538100
GREEN ENERGY ORIGIN TEXAS LLCLLC1601 Elm Street, Suite 4360, Dallas, Texas, 75201805350536
Green E Origin SARLLLC4 rue du Fort Wallis 2714 LuxembourgB278493

 

(b) Third parties in the event of a merger, acquisition, sale of assets, joint venture, or any other transaction that results in a change in control or ownership of GEO, in whole or in part; or in the event of a corporate reorganization, bankruptcy, insolvency proceeding, or similar circumstance, if permitted by and done in accordance with applicable law.

(c) Service providers (internal and external): We use third-party, as well as internal service providers, to provide services and products on Our behalf and will share your Personal Data with them for the provision of the services and products such as web-related services, advertising or analytics, so that We can supply a product or service you ordered/requested from Us, to administer web servers and to store information on back-up disks. Our service providers are contractually obligated to process such Personal Data on behalf of GEO under appropriate instructions as necessary for the respective processing purposes and to appropriately protect your Personal Data. Our service providers may not otherwise process or share your Personal Data, except as permitted by law.

We share your Personal Data with service providers listed in Appendix 2 "Service Providers" annexed to this Privacy Notice.

(d)  Governmental authorities, courts, external advisors, and similar third parties that are public bodies as required or permitted by applicable law, in order to: (i) ensure compliance with applicable laws; (ii) respond to governmental inquiries or requests from public authorities; (iii) comply with valid legal process; (iv) protect the rights, privacy, safety or property of GEO, site visitors, guests, employees or the public; (v) permit Us to pursue available remedies or limit the damages that We may sustain; and (vi) respond to an emergency. Such data transfers are based on Art. 6 (1) (c) or (f) GDPR.

Within GEO and the service providers any access to your Personal Data in relation to your use of the Website is restricted to those individuals who have a 'need to know' in order to fulfill their job responsibilities.

3. Cross-border data transfers

4. Some of the recipients of Your personal data will be located or have relevant operations outside of the European Economic Area ("EEA"), where the data protection laws may provide a different level of protection compared to the laws in your jurisdiction. Some countries have been recognized as providing an adequate level of protection of personal data and are covered by an adequacy decision of the European Commission (namely, Germany, Czech Republic, Spain, Hungary and Belgium) and some others (namely, China, Turkey and US)are not. We will take all necessary measures to ensure that transfers out of the EEA are adequately protected as required by applicable data protection law.

5. By way of entering into appropriate data transfer agreements based on Standard Contractual Clauses (2021/914/EU) as referred to in Art. 46 (2) (c) GDPR or other adequate means, which are accessible upon request under the contact details provided in section VI. below, We have established that all recipients located outside of the EEA in countries not covered by an adequacy decision will provide an adequate level of protection for the Personal Data and that appropriate technical and organizational security measures are in place to protect Personal Data against accidental or unlawful destruction, accidental loss or alteration, unauthorized disclosure or access, and against all other unlawful forms of processing. Any onward transfer (including to Our affiliates outside the EEA) is subject to appropriate onward transfer requirements as required by applicable law.

6. Storage period

Your Personal Data are stored by GEO and/or Our service providers, strictly to the extent necessary for the performance of Our obligations to you respectively the performance of the service providers' obligations to Us and strictly for the time necessary to achieve the purposes for which the Personal Data are processed, for the storage period as set out in Appendix 1 "Personal Data" annexed to this Privacy Notice, unless shorter or longer retention periods apply in accordance with applicable data protection laws.

When GEO and/or Our service providers no longer need to process your Personal Data, the Personal Data will be erased from the systems and/or records and/or steps will be taken to properly anonymize the Personal Data so that you can no longer be identified from the Personal Data. However, We and/or Our service providers may need to keep your information longer to comply with legal or regulatory obligations to which GEO and/or Our service providers are subject. Further, if a judicial action is initiated, the Personal Data will be stored until the end of such action, including any potential periods for appeal.

To the extent that specification is possible, please find detailed information in Appendix 1 "Personal Data" annexed to this Privacy Notice.

7. Your rights

If you have provided your consent to any Personal Data processing activities, you can withdraw this consent at any time with future effect. Such a withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.

Under the conditions set out under applicable data protection law (e.g., the GDPR), you may have the following rights, which you may exercise by contacting Us as stated in section 7 below:

(a)  Right of access: You have the right to obtain confirmation from Us as to whether or not Personal Data concerning you is processed, and, where that is the case, to request access to the Personal Data. The access information includes – inter alia – the purposes of the processing, the categories of Personal Data concerned, and the recipients or categories of recipients to whom the Personal Data have been, or will be disclosed. However, this is not an absolute right and the interests of other individuals may restrict your right of access.

You also have the right to obtain a copy of the Personal Data undergoing processing. For further copies requested by you, We may charge a reasonable fee based on administrative costs.

(b) Right to rectification: You have the right to obtain rectification of inaccurate Personal Data concerning you from Us. Depending on the purposes of the processing, you have the right to have incomplete Personal Data completed, including by means of providing a supplementary statement.

(c) Right to erasure ("right to be forgotten"): Under certain circumstances, you have the right to obtain the erasure of Personal Data concerning you from Us and We may be obliged to erase such Personal Data.

(d) Right to restriction of processing: Under certain circumstances, you have the right to obtain the restriction of processing your Personal Data from Us. In this case, the respective data will be marked and may only be processed by Us for certain purposes.

(e) Right to data portability: Under certain circumstances, you have the right to receive the Personal Data concerning you, which you have provided to Us, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another entity without hindrance from Us.

(f) Right to object : You have the right to object, on   grounds relating to your particular situation, at any time to processing of   your Personal Data by Us which is based on the necessity of processing for   the purposes of the legitimate interests pursued by Us or by a third party,   except where such interests are overridden by your interests or fundamental   rights and freedoms which require protection of Personal Data, in particular   if you are a child, including profiling based on those provisions. We will no   longer process your Personal Data unless We demonstrate compelling legitimate   grounds for the processing which override your interests, rights and freedoms   or for the establishment, exercise or defence of legal claims.

(g) Moreover, if your Personal Data are processed for direct marketing purposes, where such is permitted   without you prior consent, you have the right to object at any time to the   processing of Personal Data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. In this   case your Personal Data will no longer be processed for such purposes by Us.

(h) Right to lodge a complaint: In addition to the rights set out above, you also have the right to lodge a complaint with the competent data protection supervisory authority, in particular in the Member State of your habitual residence, place of work or of an alleged infringement of the GDPR. A list of data protection supervisory authorities is available in the European Data Protection Board's website: Our Members | European Data Protection Board (europa.eu) .

(i) GEO does not use automated decision-making without human intervention, including profiling, in a way that produces legal effects concerning you or otherwise significantly affects you[A21] [A22] .

8.  Personal Data required to enter into a contract

You only have to provide Personal Data that is required for Us to respond to your requests, establish and implement a business relationship with you, to provide you certain Website functionalities, or that We are legally obligated to collect. Such Personal Data are marked as mandatory in the respective forms on Our Website. Without such Personal Data, We cannot conclude the requested contract, or – should you remove such Personal Data at a later stage – We may no longer be able to execute an existing contract and may have to terminate it, We may not be able to respond to your request, or you may not be able to use certain functions of the Website.

Personal Data that are not marked as mandatory in the corresponding forms on Our Website do not have to be provided.

In the following cases, We can provide Our service and/or conclude a contract only if you provide Us with the respective data sets:

Respond to your specific requests and enquiries through contact form or otherwise: GEOWEBSITE@geosi.com.[A23] [A24] 

9.  How to contact Us

If you have any questions etc. about or in connection with this Privacy Notice or would like to complain about Our handling of your Personal Data or exercise any of your rights (see section 5 above), please contact Us by using one of the following contact details:

Ordinary mail: Green Energy Origin Germany GmbH, C/O PartG mbB, Mainzer LandstraBe 18, 60325 Frankfurt am Main, Germany

Email: GEOWEBSITE@geosi.com

10.  Changes to the Privacy Notice

This Privacy Notice may require an update from time to time – e.g., due to the implementation of new technologies or the introduction of new services or features. We reserve the right to change or supplement this Privacy Notice at any time. We will publish the changes on https://www.geosi.com/privacy and/or inform you accordingly where appropriate and/or required under applicable law (e.g., via email ). 


Appendix 1

A. Personal Data

We process the following Personal Data in connection with your use of the Website, as detailed in the following table:

Purposes   of the processing

Categories   of Personal Data

Legal   bases for the processing

Storage   period

Displaying Our Website to you and to guarantee stability and securityOur system automatically retrieves Personal Data from your computer system each time you visit Our Website. This is necessary to display Our Website to you and to guarantee stability and security.

· Browser type;

· Operating system;· Internet service provider;

· IP address;

· Date and time of your visit to Our Website;

· Information about the website from which your system is directed to Our Website; and· Information about the website that is called up by your system via Our Website.

Required for the performance of a contract (Art. 6 (1) (b) GDPR) and legitimate interests (technically necessary to operate Website and to properly display it for web visitors) (Art. 6 (1) (f) GDPR).

The Personal Data are stored as long as they are required for its purpose. The Personal Data will be deleted after the storage is no longer necessary, unless statutory storage requirements or limitation periods must be observed.

Visitor analytics and/or data analysis, i.e. GEO uses Personal Data to enhance your user experience on Our Website by analyzing Personal Dataprovided by you during your visit to Our Website, such as via cookies and similar technologies (please also refer to Our Cookie Policy https://geosi.com/cookies).

In particular, the following Personal Data are processed for this purpose:Country/region;Cookies;Web behavior (elements and pages clicked); andDate and time of access.

Legitimate interests (to customize an individual’s online experience, to improve the performance, usability and effectiveness of Our Website in order to enhance a user's convenience, to conduct and to analyze Our marketing activities to offer better service that could be more interesting to customers) (Art. 6 (1) (f) GDPR) or, depending on the individual activity, consent (Art. 6 (1) (a) GDPR).

With regard to the Personal Data processed by cookies and similar technologies, please refer to Our Cookie Policy https://geosi.com/cookies.When processing Personal Data based on your consent, the Personal Data are stored until you withdraw consent (e.g., unsubscribe from the newsletter) and will be deleted without undue delay after you withdrew your consent.Otherwise, the Personal Data are stored as long as they are required for its purpose. The Personal Data will be deleted after the storage is no longer necessary, unless statutory storage requirements or limitation periods must be observed.

Responding to your questions, inquiries and requests provided via the Website, e.g.:· GEO use your Personal Data to properly answer your inquiries about Our products and services that may interest you, and Our services etc.· Our Website features a contact form that you can use to contact Us electronically. If you make use of this opportunity, the data entered on the input screen are communicated to Us and stored.· Communication channel will depend on the contact detail provided such as chat, e-mail, telephone etc.

In particular, the following Personal Data are processed for this purpose:Last name, first name;

Personal contact information (email address, phone number);

Information about specific question/query about our products and services;

Inquiry/message;Date and time of contact; andIP address (when you use the contact form).

Legitimate interests (to enhance customer satisfaction by properly answering inquiries from customers) (Art. 6 (1) (f) GDPR).

The Personal Data are stored for up to six months after We respond to your question/inquiry/request so that We can better support you with challenges that arise again in a shorter time interval.

Communication with you about Our products and services, campaigns and events that may be of interest to you [A2] [A3] Following Our analysis based on your interactions with Us and website behavior identified through your cookie data etc., GEO performs direct communication to you through email such as newsletter and apps etc., including periodic sending of promotional materials on products, services and promotions of GEO which We hope fit your interests (direct marketing).

In particular, the following Personal Data are processed for this purpose:Last name, first name;Date of birth;

Personal contact information (email address, phone number);Country/region;Language;Consent status (opt-in for marketing);

Web behavior (pages and elements clicked); andPreference.

Consent (Art. 6 (1) (a) GDPR).

The Personal Data are stored until you withdraw consent (e.g., unsubscribe from the newsletter). The Personal Data will also be deleted automatically after 24 months at the latest if you do no longer react to Our newsletter (e.g., open the newsletter email).

Appendix 2

A. Service Providers 

Depending on the purpose of the processing for which We use each service provider, We share certain of your Personal Data (as necessary) with the following service providers: